What’s new for end users in SharePoint Search 2010

Finally! We are allowed to talk about all the cool new stuff that SharePoint 2010 will bring us!

The first thing I would like to do is show some of the new features in SharePoint Search 2010. Reason for this is that there are a couple of very cool new features that customers have been asking for since SharePoint 2003. Up until now we have used third party products, CodePlex solutions or our own solutions to close some of the gaps, and for others we have simple told customers that it wouldn’t be wise to try and implement the functionality in SharePoint.
Overall you can say that searching your intranet will be more like searching the Internet, so people should be familiar with most of the new concepts and features.

For this blog post I created a list of 5 news items. Three of them have to do with the Olympics, the two others are about tennis. I created a custom scope called News that only shows results from this list of 5 news items to keep the results nice and clean.

The first one of the new features is the ability to use query syntax while searching your SharePoint environment. This means you can use AND, NOT and OR in your search queries. Be mindful though that you need to use capitals, otherwise they will considered additional search words. You can for instance search for “olympics AND rogge”, of for “olympics NOT rogge”. The screen prints below show the results of these queries.

olympicsandrogge

A search for “olympics AND rogge” returns results that contain both the words “olympic” and “rogge”

 

olympicsnotrogge

 

A search for “olympics NOT rogge” returns results that contain the word “olympic”, but not the word “rogge”

 

olympicsandrogge2

Searching for “olympics and rogge” returns results that contain the words “olympic”, “and” and “rogge”

 

The second new and often requested feature is wildcard search. Search queries can now match a wildcard at the end of a text string. You can for instance search for “tenn*” and get results that have the word “tennis” in them. Searching for “tenn” will get you nothing. Wildcards only work at the end of a search string, a wildcard at the beginning of a string will not be recognized, so searching for “*nnis” won’t get you any results.

tennwildcard

Searching for “tenn*” gets you all results that have for instance “tennis” in them

 

 

tenn

 

wildcardniss

 

 

Faceted search is another new feature in SharePoint Search 2010. When a search query returns a lot of results the faceted search functionality displays a refinement panel on the left side of the screen. In the panel you can refine the results based on criteria like Result type, SIte, Author, Modified Date and Tags. What refinement possibilities are shown depends on the result set. Administrators can also configure other the categories that are used in the refinement panel based on managed properties and enterprise content management taxonomy nodes.

 

facetedsearch

A large collection of search results triggers the refinement panel to be shown

 

facetedsearchrefined

Search results refined based on Author

To sum it up:

The most exciting new search features for end users in SharePoint 2010 are

  • Boolean Search
  • Wildcard Search
  • Faceted Search
Comments -
  1. Gravatar

    Thanks for the info Mirjam. Can you confirm that these features are part of the standard SharePoint search and do not require FAST Search (I'm particularly thinking of the faceted search which will be a big improvement!)?

      
  2. Gravatar

    Hi Dan,
    All the features mentioned above are part of SharePoint Enterprise search and do not require FAST. Indeed a big improvement!

      
  3. Gravatar

    Hi Mirjam,

    does faceted search allow showing the number of hits per facet value (e.g. System account (39))?

      
  4. Gravatar

    Hi Lorenzo,
    Faceted Search doesn't show the number of hits per facet if you are using SharePoint Search (check out the screenshot above). However, if you are using FAST Search for SharePoint it will show the number of hits per facet.

      
  5. Gravatar

    Lovely artical on SharePoint Search 2010 and its new feature

      
  6. Gravatar

    I understand that the refinement web parts are limited without FAST - in other words, the accuracy index and other retrieval features for refinement are far superior in FAST environments. Is this the case?

      
  7. Gravatar

    Hi Alex,

    Indeed the number of results per refinement term and the ability to drill down across more than one refinement option are only available in FAST.

      
  8. Gravatar

    Search in SharePoint remains a family affair, you can get in on the ground level for free with Search Server Express — with no document limits if you already own SQL Server licenses — for testing and proof of concept for enterprise search in your organization. You may then realize that simply putting a search engine over your diverse data stores in not the simple answer you thought it might be, and buy the full on SharePoint 2010 product to leverage document management and collaboration features.

      
  9. Gravatar

    Wildcard search is such a win - people should get 2010 just for its search, probably my favourite thing about working with 2010!! Good article explaining it!

      
  10. Gravatar

    New features in Sharepoint 2010 Feature Descritpio

      
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